Business Consulting meeting working and brainstorming new business project finance

Cultivating Buyer Interest is Key to the Success of any Prep Phase

Thoughtful exit preparation, including the identification, segmentation and cultivation of serious buyers 6-18 months before a formal exit process consistently yields higher prices and greater certainty, says Victor Basta, CEO and founder of DAI Magister

Current market conditions, such as high interest rates, an increase in public companies going private, and the uncertainty of the future of capital gains means that achieving a successful exit requires thoughtful and sustained planning. A structured and thoughtful Stage 1 is essential for companies to articulate and communicate the opportunity they present to potential buyers. Broadcasting the opportunity in various ways to different buyer constituencies takes time and can only be accomplished during a structured Stage 1.

In light of this, DAI Magister breaks down the M&A process into two stages, where Stage 1 predominately focuses on marketing the company. This approach provides buyers with enough time to appreciate the full value of the company and its offerings, from which competition surrounding closing a deal develops and intensive Stage 2 begins.

According to DAI Magister, segmenting buyers into three categories: core buyers, potential buyers and wider buyer universe is crucial. For core buyers, it is imperative to deliver very buyer-specific information from the outset, defining exact points of leverage. Other potential buyers must also be considered, where outreach should be tailored by category with different sets of key points depending on which category each buyer operates in. Finally, for the wider buyer universe, there is a much broader canvassing for potential interest, with the expectation of a low hit-rate.

Victor elaborates: “Before a company can develop serious buyer interest, it is crucial to identify who those buyers are. In some cases, the best buyers are obvious, however more often than not, the eventual buyer emerges from one of several directions. By prioritising and filtering the best or most likely buyers during any 6–18-month Stage 1 exit prep process, advisors can focus time where it will yield the highest ROI.”

Basta continues: “The aim of this approach is to gain an understanding of each type of buyer, their perspective and how they might view such an acquisition. In doing so the most effective communication strategy for each group of buyers can be established.  Although, about 90% of eventual buyers come from the core and potential buyers’ groups, occasionally, a ‘left field’ buyer emerges from a broader canvassing, with the rationale only becoming apparent later on.”

After investing time and resources into mapping buyers, cultivating buyer interest becomes the next focus. Buyers need to be able to see the full opportunity an acquisition can deliver with the merit of an acquisition being their idea.

Basta continues: “To maximise price and certainty, multiple buyers must want or need to acquire a company. When buyers are cultivated to the point where they are pushing for a deal, a company and its board can be certain their market-testing exercise will yield the maximum benefit. A core part of this exercise succeeding is achieved through actively prioritising a small group of buyers who you truly believe will see the deal through.”

Basta concludes: “By identifying, cultivating and generating interest amongst a selection of serious potential buyers in Stage 1, whilst aligning internally and externally on the key value drivers will deliver successful outcomes for all stakeholders across nearly every growth sector. And in doing so, companies can reduce the duration of the formal deal process, recouping much of the time spent on preparation whilst yielding higher prices and greater certainty.”

Motherhood Meets Entrepreneurship: Navigating Maternity Leave as a Business Owner

Maternity leave offers a crucial period for new mothers to heal and bond with their newborns. However, as an entrepreneur it can become overwhelming trying to balance the joys and responsibilities of motherhood with the business you’ve passionately built from its inception.

Capital on Tap has spoken to two female entrepreneurs, Katie Hanton-Parr, co-founder of Baboodle, and Eleanor Bagust, co-founder of Letterbox Gifts, to share their recent experiences with maternity leave. They offer valuable advice for other expectant mothers preparing to navigate parenthood and entrepreneurship.

Personal maternity leave is often overlooked by business owners amidst other challenges, but preparation is crucial for a smooth transition

Amidst the whirlwind of running a business, planning for maternity leave is often overlooked as you focus on overcoming the challenges of managing finances, securing customers, and building a strong brand. 

Katie admits, “[Maternity leave] is not something you think about when starting a company. There are so many unknowns and ‘what if’s’ that it didn’t feel as though I should give it any thought against all the other obstacles that I was facing starting the business.” However, once you find out you’re expecting, preparing your business for this life change becomes inevitable.

Upskilling and retraining existing members of staff can be a beneficial way to prepare for maternity leave, ensuring your business is left in trusted hands and saving on additional recruitment costs and bottlenecks.

Both Katie and Eleanor suggest that the hardest thing about planning for maternity leave was the realisation that they must give up some control and hand over responsibility to others. Eleanor related it to her experience of being a mother, “When your business has been your baby for years, relinquishing control can be difficult and for me, it took some getting used to.”

Despite this, they both report that their revenue growth has been steady. However, in Eleanor’s case, the need to rely on staff and increase their hours has resulted in additional expenses. Rebecca Alford, Finance Director from Capital on Tap, suggests that “Applying for a business credit card can alleviate some of the uncertainties that come with any hidden, and planned costs when handing over control whilst you’re on maternity leave. It can help simplify financial management and provides oversight on spending.”

Navigating the uncertainties of maternity leave, and returning back to work, can be difficult, but flexibility is key

Both Katie and Eleanor had business partners who were able to take charge in their absence. However, their maternity leaves unexpectedly coincided with large projects and the beginning of new business collaborations, which was the source of some nerves when handing over responsibilities.

Transitioning in and out of maternity leave can be challenging. After investing so much into your business, it can be difficult to ‘switch off’. 

Katie notes, “I’m working more than I thought I would during my maternity leave, but when you run your own business it is often impossible to turn your mind off”. Setting boundaries around your maternity leave is crucial so you can take the much needed time to recover and enjoy your new family member. Still on maternity leave, she is concerned about returning to work due to motherhood’s fatigue but is arranging flexible work schedules to adapt to her new responsibilities.

“Katie’s concerns about finding a suitable work/life balance upon returning from maternity leave are common. As you transition back to work, it is important to stay flexible and determine what works best for you, your baby, and your business.” says Rebecca Alford, Finance Director from Capital on Tap.

Katie and Eleanor share tips for prospective mothers on taking maternity leave as a business owner

  1. Be flexible with your expectations on returning to work: Eleanor notes “you don’t know how you’ll feel, especially as a first time mum.” It is important to have a plan for your return to work, but be ready to adjust if needed.
  2. Don’t compare yourself to others: Avoid comparing yourself to others regarding how quickly they adjust to motherhood or return to work. Eleanor reminds new mothers that, “some struggle with becoming new parents more than others”, sobe kind to yourself as you enter this new chapter.
  3. Don’t feel guilty for wanting to spend time on the business: It is okay to take time for yourself during maternity leave, even if that means working on your business. The way you choose to balance motherhood and entrepreneurship is personal.
  4. Have an open line of communication between you and your team: Katie advises “be an open book from the start, as people also tend to help more when they know you are pregnant!” Early communication with your team ensures everyone is prepared and supportive during your leave.

Maternity leave is an exciting time for new mothers, and it should be no different for women with their own businesses. Embrace this period as an opportunity to learn more about your leadership and delegation skills while enjoying the new addition to your family.

Happy middle aged business woman executive ceo leader discussing project management planning strategy working with diverse colleagues company team

Entrepreneurial Leadership: Balancing Vision with Execution in New Ventures

By Devin Partida

Balancing visionary foresight with pragmatic execution is a well-known tightrope walk for successful entrepreneurs. Vision drives the team to pursue a common goal, while execution turns it into reality. However, they’re not always aligned and can sometimes conflict, plunging the venture into distress before it even gets off the ground.

How can startup leaders navigate the nuanced interplay between these critical considerations and ensure they both get due attention?

Involve the Team in Vision Creation

It’s a common mistake for entrepreneurs to impose their vision on the team rather than co-create it with them. Soliciting feedback and ideas from relevant parties is crucial to ensuring the vision is realistic and resonant. Involving the team in the creation process also helps business leaders increase their ownership and commitment to its execution.

Communicate the Vision Clearly and Frequently

The success of a new venture hinges on having a cohesive organization that shares its values and core objectives. Communicating the vision to all stakeholders fosters a sense of alignment and purpose, inspiring everyone to work toward common goals. A clear, well-communicated vision also stimulates creativity and innovation, which are necessary for staying competitive in a dynamic market.

Delegate Execution Tasks

It can be tempting to micromanage the execution process, especially at the nascent stages. However, delegating tasks and responsibilities to the team and empowering them to make decisions is far more effective. Doing so frees up precious time for leaders and builds trust across the organization. The ability to distribute workload productively can also result in a 33% revenue increase and reduced staff turnover.

Track and Measure the Execution Progress

Monitoring and measuring execution progress against the organization’s vision ensures alignment. Tracking key performance indicators and milestones helps leaders identify deviations early, make timely adjustments and hold teams accountable for results. This process allows startups to stay on course toward the overarching vision and provides valuable insights into the effectiveness of implantation strategies.

Leaders must also celebrate achievements and execution successes. Recognizing and rewarding the team for their efforts in actualizing the company vision encourages further contributions.

Refine the Vision and Execution as Needed

The vision and implementation framework cannot be rigid because the landscape constantly changes. Inflexibility restricts an organization’s potential to adapt. Instead, it should be agile enough to respond to evolving market conditions and customer needs adequately.

A survey of C-suite executives from 450 profitable companies identified a dynamic culture of embracing change as the foundation of success for sustained growth. These involve a strong focus on continuous improvement and iterating on strategies without losing sight of the overarching vision.

How to Align Strategic Objectives With Vision Execution

Three primary considerations stand out for ensuring vision and execution work hand in hand to drive growth.

1.    Resource Management

New ventures often have limited resources, highlighting the need for efficient mapping and allocation. The key is identifying and categorizing the most critical financial, human and technological functions required to achieve strategic goals. An effective workaround is outsourcing certain responsibilities to AI based on strategic importance to free up resources for more critical concerns.

2.    Task Prioritization

Prioritizing tasks is essential to focus efforts on activities that directly contribute to realizing the organization’s vision. The goal is to ensure every action contributes toward the desired outcomes. For example, creating a market-ready product that meets customer needs takes precedence over developing an email marketing strategy.

3.    Adaptability

Startups operate in a dynamic environment where adaptability is crucial in responding to evolving market shifts. Business leaders must foster a culture of agility where teams are encouraged to experiment, learn from failures and pivot quickly in response to changes. Establishing feedback mechanisms from customers and employees to gather insights for continuous improvement and adaptation is equally important.

Entrepreneurs Must Master the Art of Balancing Vision and Execution

Vision and execution are interdependent — one is meaningless without the other. Today’s business leaders must harmonize visionary goals with actionable steps to steer their organizations toward enduring success. Communicating organizational values effectively, delegating responsibilities and measuring progress allows startups to achieve long-term strategic objectives and stay ahead in the ever-evolving business landscape.

Author Bio

Devin Partida is the Editor-in-Chief of ReHack.com, and is especially interested in writing about business and BizTech. Devin’s work has been featured on Entrepreneur, Forbes and Nasdaq.

Devin Partida

A Company’s Guide to Managing Business Loan Payments  

Managing business loan payments can be overwhelming, especially for small businesses. But keeping up with loan payments is crucial to maintaining your financial health and ensuring your company thrives. With the right strategies, you can stay on top of your payments, avoid costly pitfalls, and even make the most of your loan.  

This article provides practical steps to manage your business loan payments effectively. Dig in to maintain control over your finances and keep your business on the path to success! 

Understand Your Loan Terms   

Before anything else, it’s essential to understand the repayment terms of your business loan. This includes the interest rate, repayment schedule, and any fees associated with early business loan repayment or late payments.

Knowing these details helps you plan your payments effectively and avoid unexpected charges. If your loan has a variable interest rate, be aware of how fluctuations could impact your payments and budget accordingly. And if any part of the loan agreement is unclear, don’t hesitate to contact your lender for clarification.

Make sure you choose a reliable partner who’ll put your business needs first. As per credibly, working with people dedicated to helping you grow your business will match you with the best financing option. Such partners will thoroughly evaluate your business’s financial situation and goals to recommend the most suitable loan options.  

Leverage Outsourcing to Manage Costs  

Outsourcing services to third-party providers can be a strategic way to manage your small business loan repayment. It allows you to reduce your operational costs by outsourcing non-core functions, such as information technology services, accounting, or customer support. This way, you’ll free up more of your budget to focus on essential expenses without compromising the quality of your services.  

According to CEO of Daystar, businesses that outsource effectively can focus on growing. This will streamline operations and improve their cash flow, making it easier to stay on top of loan payments. You’ll have the funds available when payments are due, reducing the risk of financial strain.  

Create a Payment Schedule   

One of the most effective ways to manage your business loan payments is to create a detailed payment schedule. This schedule should outline all payment due dates, the amount due, and the payment method.   

Having a clear timeline will help you reduce the risk of missing payments. This can lead to penalties and damage to your credit score.   

Consider using digital tools like calendar reminders or accounting software to keep track of payment dates. If possible, set up automatic payments to ensure you never miss a due date.  

Prioritize Loan Payments  

Loan repayments should be a top priority in your financial management. When you prioritize your loan payments, you build and maintain a strong relationship with your lender.  

This will come in handy if you ever need to renegotiate your loan terms or seek additional financing. A history of timely payments shows that your business is reliable, which can open doors to better opportunities in the future.  

To ensure you always have enough finances, consider allocating a specific portion of your revenue solely for loan payments. This will help ensure that the necessary funds are always available when a payment is due, reducing the risk of missed payments and the potential penalties associated with them.  

Monitor Your Cash Flow   

Effective cash flow management is crucial for staying on top of your loan payments. Regularly reviewing your cash flow statements ensures that your income consistently covers your loan obligations.  

If you notice a drop in revenue, act quickly by cutting unnecessary expenses or boosting sales. If cash flow issues persist, consider renegotiating your loan terms to avoid further strain on your finances.  

Staying proactive with cash flow management will enable you to avoid falling behind on payments and keep your business on solid financial ground.  

Build a Financial Cushion  

Unexpected expenses can arise at any time. A sudden drop in revenue can make it hard to meet your loan payments. These situations can put your business at risk.  

To protect against these uncertainties, build a financial cushion. Set aside extra funds each month. This reserve can cover loan payments during tough times. It ensures you don’t miss any deadlines.  

Aim to save three to six month’s worth of loan payments. This cushion gives you peace of mind. It also provides financial stability for your business.    

Consider Refinancing  

If your loan payments are becoming too hectic, refinancing might be a good option. It allows you to replace your current loan with a new one. Often, the new loan comes with better terms, like lower interest rates or extended repayment periods.   

This can lower your monthly payment and help you manage your finances more easily. It can also free up cash for other essential expenses. However, it’s crucial to weigh the costs of refinancing before deciding.  

Fees and potential penalties may apply, so be sure to do the math. Consider whether the savings from refinancing outweigh these costs. Make sure it’s the right move for your company’s long-term financial health.  

Conclusion   

Managing business loan payments is a critical part of marinating your company’s financial health and stability. With the above tips, from understanding your loan terms to negotiating with your lender, you can keep your business on track. Remember, with careful planning and proactive management, you can turn the task of managing loan payments into a routine that supports your overall business growth and sustainability.  

Cybersecurity tips to safeguard your business from data breaches and cyberattacks

Managing the Impact of Civil Unrest on Businesses: A Guide for CEO’s on How to Safeguard Your Business

By Peter Boolkah

The unrest seen across towns and cities at the beginning of August following the murder of three school girls in Southport sent shockwaves across communities in the UK. After the suspect’s religion was wrongly leaked on social media as Muslim, we saw mosques and buildings housing asylum seekers targeted as well as violence on the streets. As the riots raged, small businesses found themselves directly in the line of fire as both Muslim and non-Muslim-owned high street shops were targeted. 

In this article global business coach and business owner Peter Boolkah will consider how owners and CEOs of businesses can safeguard their businesses in the future should it happen again.

The riots in early August caused small businesses and their owners both physical and psychological damage. One might consider the physical damage to be easily cleared up with insurance paying for the damages. However, with the economic instability felt globally and in the UK in recent years many small businesses are operating on very tight margins. A rise in an insurance premium due to a claim could have dire consequences. Indeed some small businesses affected may not have had insurance at all or their cover may not have included damage due to civil unrest. It is therefore imperative that small business owners check their insurance and legal responsibilities when it comes to acts such as these and ensure they are covered. It is not just the physical damage that small business owners will be grappling with. Their confidence in their safety will have been damaged and the psychological impact of feeling vulnerable as well as the loss of trading time could be substantial. 

The world that businesses operate in has changed radically over the last 5 years. Whilst there is more opportunity afforded by the change to the working landscape some industries have been hit hard. Retail has seen some big losses during that time as the high street became less attractive as consumers moved even further towards the online model. So for those businesses still on the high street or for those servicing businesses with a physical presence, how do we safeguard against further civil unrest and what that could mean for CEOs of SMEs?

Civil unrest can present significant challenges for businesses. It disrupts operations by affecting employee safety and damaging property. It is a complex task for CEOs to navigate. The important thing is to find strategies to mitigate the effects of civil unrest on their businesses so they can stay resilient. How do we do this? The first step is to understand the specific risks that civil unrest could pose to your business, a risk assessment. This could well show up gaps in your security. For example, do you have shutters across your shop front? Are they alarmed and fit for purpose? Investing in security measures to protect employees, assets, and facilities such as barriers and surveillance, as well as cyber security measures to protect against potential cyber-attacks that often accompany civil unrest is a good idea. 

On the other side, you could be a business which supplies a high street shop with goods. You too will need to have strategies in place to deal with your customers having to temporarily cease trading. How can you help them? What do you have in place to safeguard your income when they are under threat? When we say that civil unrest affects everybody whether they have a physical presence on the high street or not this is what we mean. Supply chains often end at a physical retailer. 

Civil unrest often arises from deep-rooted social and political issues. CEOs can play a role in addressing these underlying causes by engaging with the communities in which they operate. This might involve contributing to community development. This can help build goodwill and reduce the likelihood of the company being targeted during unrest. Civil unrest might disrupt supply chains and day-to-day operations. It is also important that your staff have clear safety rules to follow if unrest breaks out nearby. This should include their safety and if possible their ability to keep the premises safe.

Civil unrest can present complex challenges for businesses, but the key to survival is careful planning and management. CEOs can mitigate the impact and ensure the resilience of their companies by prioritising employee safety, engaging with the community, and addressing legal and security concerns. I see no reason why CEOs who navigate these difficult situations consistently and have strategies in place to deal with civil unrest should not emerge with their businesses intact and potentially stronger. The key is to act with foresight, empathy, and decisiveness, turning challenges into opportunities for growth and positive change.

Peter Boolkah
Shot of a group of businesspeople sitting together in a meeting

The Executive Dilemma: Will Reducing Responsibilities and Taking a Pay Cut Bring Bliss?

By Cheryl L. Mason, J.D.

A definite trend is developing among senior leaders stepping back or repositioning into different roles, many with less responsibility and less pay. Why?

From my perspective, it is a combination of burnout, high expectations, lack of organizational support, the lingering impact of the pandemic on all of us, including leaders, and the knowledge that change is happening faster than ever before.

As a Chief Executive who led during the pandemic, there were a lot of unknowns for all of us and leading teams through this was stressful. Leaders often describe that leadership is like a hamster wheel. In this situation, it felt the hamster wheel was set on high speed and put outside during a hurricane.

Change is constant but during the pandemic, it hit us like giant waves from almost every direction, every day! From implementing remote work, expanding technological support, maintaining engagement with customers and employees, ensuring productivity continued, and establishing new processes and procedures. What was supposed to be 2 weeks turned into 2.5 years and completely altered the operations of a typical workplace. With all the demands, leaders barely had time to breathe. This negatively impacted leaders’ mental and physical health as well as family relationships.

Additionally, change is still happening faster than ever, from technology to recruitment to employee turnover. AI is everywhere and figuring out how, when, where, and if it should be used is a moving target. As traditional educational training is giving way to more certification-based training, recruitment and hiring has become even more challenging to find and select the best workforce. And to say that sustaining and retaining that workforce is difficult is an understatement. What works today might not work tomorrow, next week, or next month.

Many senior leaders in the C-suite already summoned all the agility and adaptability they did not know they had to lead during and since the pandemic, and they are exhausted. Leaders expected routines and processes to quickly return to the “normal” pre pandemic operations, but that has not happened. C suite leaders are now faced with navigating the “new normal” as employees redefined personal and professional success.

Leaders are reeling, wondering what is around the next corner, and assessing their options.

Employees were not the only ones who redefined personal and professional success during this window of rapid change, some leaders did as well. I was one of them. I chose to alter my course. I had several opportunities for other chief executive and senior roles, but I wanted to experience life on my own terms. With more than 30 years’ experience, I have a great deal to offer. I believe I can do that on a different path, and still make an impact.

Have I seen more of my senior colleagues’ pivot? Yes, but the whys are as varied as the differences in our DNA. In many cases, burnout and exhaustion became the outward demonstration of the leaders’ internal struggles. Leaders felt drained. The cumulative effects of uncertainty, ever present change, navigating constant support of teams and customers, and the continued expectations to deliver results were layered on top of their core responsibilities.

Like me, these leaders still want to impact and make a difference. Yet, in most situations, organizations do not provide pathways for alternative opportunities comparable to sabbaticals in academia or leaves of absence. So, these leaders look for opportunities to continue to add value in various capacities in a wide range of organizations. These have less responsibility and less pay.

A handful of companies worked creatively with the leaders to provide opportunities for transition which included advisory positions to mentor the next group of leaders. In these cases, the organization pursued diverse approaches to leadership, while providing support and encouragement for the new leaders. This enables senior leaders to share their knowledge, while no longer having the responsibility and the stress. This benefits the company by easing the transition for employees, customers, and stakeholders. And provides a bit of a safety net, just in case.

In my opinion, this can be a smart move, if it is done correctly with the right circumstances. There must be a clear delineation of duties and who is the senior leader for employees, customers, and stakeholders.

Finally, many C suite leaders know that sooner or later, they must leave. The question then arises, will it be on your terms or someone else’s?  Most C suite leaders, regardless of organization, know that there is always a chance they will be pushed out. It is better to control the decision than have it forced on you. So, why not prepare and ensure you are comfortable, and make the change on your terms. Transition is hard and tricky, and it can feel scary, liberating, and exciting.

That said, stepping out of a senior leader role also means understanding that you are no longer the final decision maker. That can be more difficult if you have not thought about it. I think this is the reason many leaders take a step into lesser roles; it gives them the opportunity and time to transition.
And sometimes, leaders discover they just needed a respite and want to return to senior leadership, while others carve new pathways and experiences. Regardless of their choice, these leaders are still leading in some capacity, but on their own terms.

I think the changes occurring in senior leadership mirror that of what is happening with employees. The pandemic showed us that life is about living. Work is a part of life, and work can enhance life, but work should not dominate our lives. This perspective was slowly developing through the 2000’s, the pandemic exacerbated it.

This is a significant departure from previous generations’ viewpoints. For my generation, my parents’ and grandparents’ generation, work was life, it defined us. That has and will continue to change as new generations step into leadership positions. Organizations must adjust and adapt to retain strong effective leaders.

While money will always be important, power, perks, and competition are no longer the primary drivers. Leaders and employees of today and tomorrow are driven by purpose and impact. They want to matter and make a difference.  

Finding The Right Tech Partner For Your Business Needs

The success of your business often hinges on the technology you use and the partners you choose. Whether you’re a startup looking to launch your first product or an established company aiming to modernise operations, finding the right tech partner is crucial.

A good tech partner can help you streamline processes, innovate, and grow. But how do you find the one that’s the perfect fit for your business needs? Here’s a guide to help you make the best choice.

Determine What You Want to Achieve

Before you start your search, it’s essential to have a clear understanding of your business objectives, says CloudSecureTechs CEO. What do you hope to achieve through technology? Are you looking to improve efficiency, enhance customer experience, or develop new products and services? Defining your goals will help you narrow down your options and identify tech partners that align with your vision.

Know Your Technology Needs

Once you’ve established your business goals, check your current technology infrastructure and identify areas where you need improvement. Assess your technology infrastructure, including your website, software, data management systems, and cybersecurity measures. This assessment will help you determine the specific expertise and services you require from a tech partner.

Research Potential Tech Partners

Start your search by conducting thorough research on potential tech partners. Look for companies with a proven track record of success in your industry or with similar business challenges.

Consider their size, experience, and specialization. ‘Understanding a company’s reputation and customer satisfaction is crucial,’ says the CEO of Prototype IT. Check online reviews and testimonials from previous clients to get a sense of their credibility and how they handle projects.

Evaluate Their Technical Expertise

Technical expertise is a non-negotiable when choosing a tech partner. But it’s not just about the technologies they know; it’s also about how they apply that knowledge. A good tech partner should be able to explain complex concepts in a way that’s easy for you to understand. They should also be up-to-date with the latest industry trends and tools.

Ask tech experts about the technologies they specialize in and why they recommend them for your project. Do they have experience with the latest programming languages, frameworks, or platforms? Their answers will give you a sense of whether they’re capable of delivering cutting-edge solutions that can give your business a competitive edge.

Assess Their Communication Skills

Effective communication is key to any successful partnership, and it’s especially important when it comes to technology. Your tech partner should be able to communicate clearly and regularly, keeping you informed about the progress of your project and any potential issues that arise.

During your initial conversations, pay attention to how they communicate. Are they responsive? Do they ask the right questions? Do they take the time to understand your business and its unique challenges? Good communication skills are a strong indicator that they’ll be easy to work with and that they’ll keep you in the loop throughout the project. 

Consider Their Cultural Fit

Cultural fit is often overlooked but is just as important as technical skills. You’ll be working closely with your tech partner, so it’s crucial that your values, work styles, and expectations align. A partner who understands your company culture will be more in tune with your needs and more likely to contribute positively to your business.

Take the time to learn about the company culture of potential partners. Do they prioritize customer satisfaction, innovation, and transparency? Do they value long-term relationships? A tech partner whose culture aligns with yours will make collaboration smoother and more productive.

Look For Flexibility and Adaptability

The tech landscape is constantly changing, and your business needs may evolve over time. An ideal tech partner should be flexible and adaptable, ready to pivot when necessary. They should be open to adjusting their approach based on your feedback and any changes in your business environment.

Ask potential partners how they handle changes or unforeseen challenges during a project. Do they have a process for managing scope changes? Are they willing to experiment with new ideas or technologies if it benefits your project? A partner who can adapt will be better equipped to help your business stay ahead of the curve.

Conclusion

A good tech partner can drive innovation, efficiency, and growth, helping your business reach new heights. By taking the time to understand your needs, define your goals, and evaluate potential partners carefully, you’ll be well on your way to forming a successful and lasting partnership. Remember, the right tech partner is not just a service provider, but a true collaborator in your business’s success.

4 Steps in Adapting Third-Party Business Technical Support  

Managing technical support in-house can be overwhelming, especially when your team is already juggling multiple responsibilities. That’s why many businesses turn to third-party technical support.   

Outsourcing technical support allows you to focus on your core operations while experts handle the tech challenges. However, to truly benefit from third-party Information Technology (IT) support, it’s essential to make sure that these services align with your specific business needs.   

In this article, you’ll learn the crucial steps to make this transition as smooth and effective as possible. Read on to maximize your tech investments!  

1. Assess Your Business Needs and Goals  

The first step in adapting third-party business technical support is to assess your needs and goals. For a comprehensive evaluation, start by taking a close look at your current IT infrastructure and support requirements.

Think about it: what areas are your internal teams struggling with? Are there specific technical issues that are taking up too much of your team’s time? What about your cybersecurity measures? Understanding these pain points will help you identify which aspects of technical support you need to outsource.   

Say you find out that your business is exposed to countless cybersecurity risks. In that case, you’d want to outsource cybersecurity specialists with local expertise. For instance, if you operate in Cleveland, then finding the best third-party cybersecurity in Cleveland should be a priority. These tech experts can provide tailored IT solutions to address your unique needs while ensuring compliance with regional standards.  

In addition to assessing your current needs, it’s crucial to consider your long-term business goals. Are you planning to expand your operations? Do you anticipate an increase in customer support inquiries?

By aligning your technical support needs with your business goals, you can ensure that the third-party services you choose will scale and adapt as your business grows. This alignment will help make the transition to third-party support a success.  

2. Research Potential Providers   

Once you have a clear understanding of your business needs and goals, the next step is to research potential third-party technical support providers. This process is essential as different providers offer varying levels of service, expertise, and flexibility.   

When choosing an IT support service, look for providers with experience in your industry, as they’re more familiar with the specific challenges you face. Industry-specific expertise can make a significant difference in the quality of support you receive.   

Also, consider the provider’s track record. Read customer testimonials, case studies, and reviews from other businesses that have used their services. For example, if you’re planning to partner with the third-party team at Gravity Systems, visit their website to explore their client success stories and case studies.   

Pay attention to how they helped other companies overcome technical challenges like yours. This research will give you a sense of whether the tech support business can deliver the level of technical assistance you need.  

Finally, don’t hesitate to ask potential providers for references or to set up meetings with their current clients. Speaking directly with other small business owners who work with the technical support services can give you valuable insights into their reliability, customer service, and overall effectiveness.  

3. Plan the Transition   

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Once you select a provider and agree on the terms, the next step is to develop a detailed transition plan. This plan should include timelines, key milestones, and specific deliverables to guide the process.   

To create an effective plan, map out the critical steps in the transition. This might include migrating systems, transferring knowledge, and setting up communication protocols between your internal team and third-party provider. It’s essential to identify potential risks during this phase and develop contingency plans to address them.

Note that communication and stakeholder management is crucial for a smooth transition. Make sure all stakeholders, including your internal team and the provider, know the plan and understand their roles and responsibilities. Regular check-ins and status updates can help keep the transition on track and ensure that you address any tech issues promptly.   

4. Review and Refine the Process  

Adapting third-party tech support requires regular review and refinement. After the initial transition, it’s vital to evaluate the effectiveness of the support you’re receiving. This involves tracking Key Performance Metrics (KPIs), such as response times, resolution rates, and customer satisfaction.  

Schedule regular performance reviews with your third-party tech support service provider to discuss these metrics and address any areas for improvement. These reviews provide an opportunity to adjust the Service Level Agreement (SLA), scale services up or down, or refine communication processes as needed.   

Additionally, solicit feedback from your internal team and customers to gain a comprehensive understanding of how well the support is meeting your business needs. Keep in mind that continuous improvement is critical for a successful partnership with a third-party provider. By regularly reviewing and refining the process, you can ensure that the support remains aligned with your business goals and continues to deliver the value you expect.  

Conclusion  

Adapting third-party business technical support is a strategic move that can enhance your company’s efficiency and focus. By outsourcing these essential services, small businesses can free up their internal teams to concentrate on what they do best while ensuring that experts handle their technical challenges. Remember, the process doesn’t end with the transition. Regularly reviewing and refining your outsourcing strategy will keep it aligned with your evolving business needs. With the right approach, you’ll be able to streamline your technical operations, improve efficiency, and focus on what matters most: growing your business.  

businesswoman work at home and virtual video conference meeting with colleagues

Key to Building Trust in Remote Teams

By Cheryl L. Mason, J.D.

Trust in the workplace is generally defined from the employee perspective. To employees, trust means that leaders listen and hear them, that the leader supports and values them and their work through tools from technology to downtime, and that the leader champions them. There is another aspect of trust in the workplace and that is the leader’s perspective. To leaders, trust means loyalty.

Regardless of the perspective, trust must be earned. It is hard in in person environment, and even more so in remote environment and for that reason, it is more important to build.

In the remote workplace, employees are assessing work and making decisions without the ability to pop into the next office or walk down the hall and ask a question. But the employee needs to know that this is okay, especially if an issue develops. Although if the environment is structured properly, that can and does happen. However, if there is not a foundation of trust between leaders and employees that sets these expectations, then leaders will not trust employees. If the employees do not believe that the leader trusts them, then there is a good chance the employee will not reach out for assistance because they don’t believe the leader or the organization has their back and respects them and their opinions.

The best way to build trust in remote teams is communication between team members including leaders. Setting the expectations that it is ok or even expect to reach out and ask questions, discuss issues, and bring problems forward. Teamwork should be the same whether in person or remote – always with faces present. This means turning on the cameras and participating.

Depending on the type of work, check ins among team members may need to occur daily, at the very least weekly.  These should be scheduled at times that work for the entire team, not just the leader. Finally, suggestions, solutions, and concerns should be encouraged and openly discussed. 

Having worked and led in both in person and remote situations, the leader often sets the tone through encouragement, respect, listening, and be open to discussion.

Smiling african american female leader listening to colleagues project ideas.

How Leaders Should Choose Their Second in Command

By Cheryl L. Mason, J.D.

Choosing your second in command requires much more thought than many leaders realize. They are many factors to consider for you and your organization.

First and most important, what traits, skills, and abilities are you seeking in a second in command?

Do you want them to be a yin to your yang and compliment your skills? Or do you want someone who is similar to you in thoughts and actions. Sometimes leaders are drawn to people who are almost carbon copies of themselves. This is why the choice is so important.

You need someone you are comfortable with, with whom you can build trust, and who will strengthen your team and enhance the C suite.
Many seconds in command fill the role of chief operating officer and handle the direct operations and engagement with the team. If that is what you are looking for, you need to be clear about lines of authority and how the relationship between you as Chief Executive and your COO will work not only for the selectee and the team, but for yourself as well.

And sometimes, the final decision is not yours to make, but you can influence it.

As a senior executive, I witnessed misalignment between a CEO and COO. It caused chaos and confusion within the organization and sometimes led lack of communication between the top two leaders – not an ideal situation. One leader felt overshadowed by the other. The fragile relationship broke leading to lack of trust, undermining of each other, and negative effects on the outcomes of the organization as well as employee morale and retention. For this reason, when I became a Chief Executive, I weighed the selection of my second in command very carefully.

I initially inherited my second in command and we had a good relationship on the surface. However, this person was easily swayed by others advice and inputs after a decision had been reached. Because of our existing relationship, we were able to discuss most of these situations and come to agreement. But it was known and caused concern in the organization. The person retired about 6 months after I became CEO. Although I did not have final decision on the selection, but I had significant influence, and I was asked to provide recommendations with a list of how the candidates would work with me and help lead the organization. I recommended a strong leader with skills that would both enhance and compliment my leadership style. My recommendations were followed.

My new second in command was fantastic. We worked together well and built trust. He served as my COO and he also understood that I was a very active and engaged CEO. Thus, we talked about our strategies, plans, and how we would roll out new initiatives from enhancing our website to direct employee engagement to improve morale and retention. Both internally and externally, we were seen as team in the C-suite. And the results? Improved employee morale and retention and increased outcomes.

Should CEOs Put People Above Profits?

By Cheryl L. Mason, J.D.

Every organization from corporations to education to nonprofits and everything in between is about results and outcomes. But there is one vital resource that every organization must have to deliver these outcomes and results – employees aka people. Even with the best most current technology, people are necessary.  Employees are not only an organization’s most valuable resource but also their most important asset. 

Employees have experience, information, facts, data, metrics, history, usually much more than any leader realizes. And, these employees can often influence others’ perceptions.

When companies focus on profits over people and announce layoffs and restructuring, a message is sent to employees and customers. That message is that results are more important than people, that employees are just cogs in the wheel to deliver outcomes. This conventional leadership thinking has existed since the Industrial Revolution, and it must change.

In our current environment, this message is no longer well received. Questions and concerns arise around whether the leadership of the organization assessed the consequences and impact to their employees and families, their community, and their reputation.  Employees and customers want to know if processes and procedures were studied to determine improvement in practices while retaining the knowledgeable talent of people.

When companies and organizations focus on profits and outcomes over employees, they break the trust with employees and customers alike. And what happens if the company rebounds and needs employees?  Those experienced knowledgeable employees will likely not return and new employees will be hesitant because of the company’s actions. Trust and reputation are hard to rebuild

While innovation and streamlined processes and procedures can improve operations, experienced employees are pivotal.  I experienced this as a chief executive. When I took over, the organization was at rock bottom – morale, results, trusts, and retention were all dropping deeper. The people of the organization were the key to transformation.  Did we need innovation, streamlined processes and procedures, investment of tech and dollars?  Yep. Did we have them? Not in the classic definition, but taping into the creativity, experience, and agility of the employees uncovered ideas that when implemented – delivered and improved results.  Rather than laying off people, we were so successful, I had to hire 200 more!

People want and need to matter, and they want to work for and support organizations that treat people like human beings.  When you do so, you may find the only restructure you need is how to hire more people quicker.

Startup team analyzes data to fuel strategic marketing decisions

How This CEO Added £1m in Revenue Using These Marketing Strategies

By Besnik Vrellaku, CEO and founder behind Salesflow.io

Growing a business and driving revenue can often feel like navigating a maze. However, with the right marketing strategies in place, it’s possible to achieve extraordinary revenue growth. 

Besnik Vrellaku, founder of Salesflow.io, explores how he strategically leveraged key marketing tactics for his business, on how to add an additional £1 million in revenue, and the insights that guided these decisions.

1. Experimenting with Data-Driven Marketing

Effective marketing begins with understanding your audience on a highly detailed level. Diving deep into data analytics is the foundation for a successful strategy. By leveraging tools like Google Analytics and HubSpot, Salesflow.io was able to gather invaluable insights into customer behaviour, preferences, and trends.

This data-driven approach enabled the marketing team to segment the audience accurately and craft campaigns that resonated with specific customer needs. The result? Increased customer engagement and a more efficient allocation of marketing resources, focusing efforts on the most profitable customer segments and channels.

Why this strategy? Data-driven marketing allows businesses to be precise and intentional with their efforts, reducing waste and increasing ROI. By understanding exactly what drives customer behaviour, we were able to tailor marketing efforts, ensuring maximum impact.

2. Supercharging Lead Generation with Advanced Tools

Lead generation is the lifeblood of any growth-oriented business, and it’s what Salesflow.io offers to customers. Recognising this, as a company we made sure our own lead generation strategy was on point, using advanced tools, particularly on platforms like LinkedIn and through email marketing.

Email marketing and LinkedIn were identified as high-ROI channels, offering a direct line to potential customers. The strategy centered on sending targeted, personalised messages that nurtured leads, promoted products, and encouraged repeat purchases. By automating these processes, we ensured timely and relevant interactions with potential clients, enhancing both efficiency and effectiveness.

Why this strategy: The choice of advanced lead generation tools stemmed from a core business need – to scale efficiently. By focusing on platforms that offer the highest return, we could connect with potential clients where they were most active, ensuring a consistent pipeline of quality leads.

Key metrics tracked:

  • Lead Conversion Rate: Ensuring a high percentage of leads became paying customers.
  • Cost Per Lead (CPL): Maintaining a low CPL while securing high-quality leads was essential for sustainable growth.
  • LinkedIn Response Rates: Focusing on driving a positive response rate to increase engagement and open new business opportunities.

3. Expanding Digital Advertising Reach

In today’s digital landscape, advertising is a powerhouse for growth. At Salesflow.io we invested strategically in digital advertising on platforms like Google Ads and social media networks, which provided the company with a scalable way to reach a broader audience.

Pay-per-click (PPC) advertising was a focal point, allowing for precise targeting based on keywords, demographics, and behaviours. This approach was fine-tuned by employing robust PPC models. Using the right key indicators and factors to build PPC models amplifies the momentum of paid acquisition. It would give predictability, improve ad cost efficiency and boost user acquisition, ultimately scaling the customer base to translate into revenue.

Why this strategy? Digital advertising offers unmatched reach and precision. For Salesflow.io, it was about building a predictable and scalable customer acquisition engine. By optimising ad spend and targeting, the company was able to drive substantial revenue growth.

Key metrics tracked:

  • Return on Ad Spend (ROAS): Aiming for a minimum ROAS of 4:1 ensured that every pound spent on advertising delivered strong returns.
  • Click-Through Rate (CTR) and Conversion Rate: These metrics were crucial for assessing the effectiveness of ad creatives and landing pages.

4. Fine-Tuning Pricing Strategies for Maximum Impact

Focusing on refining business pricing strategy is also crucial for boosting revenue. By implementing value-based pricing and introducing tiered options, Salesflow.io was able to cater to different customer segments, increasing revenue without necessarily increasing sales volume.

Why this strategy? Pricing is a powerful tool that can significantly impact a company’s bottom line. By understanding customer price sensitivity and optimising pricing models, Salesflow.io was able to capture more value from each transaction, driving revenue growth.

Key metrics tracked:

  • Price Elasticity: To set optimal pricing that maximises revenue without deterring customers.
  • Revenue Per User (RPU): A focus on increasing RPU had a direct and significant impact on overall revenue.

5. Enhancing the Customer Experience for Long-Term Loyalty

A strong customer experience is also crucial for a successful strategy. By prioritising customer satisfaction and investing in user experience, a business can foster loyalty, leading to repeat purchases and positive word-of-mouth – a marketing strategy that’s both cost-effective and powerful.

Why this strategy? A culture-first approach to leadership meant that Salesflow.io placed a premium on customer satisfaction and team alignment. Happy customers and a motivated team lead to better service, higher retention rates, and ultimately, more referrals and repeat business.

Key metrics tracked:

  • Customer Satisfaction Score (CSAT) and Net Promoter Score (NPS): High scores were indicators of strong customer loyalty and advocacy.
  • Customer Retention and Repeat Purchase Rates: Critical for ensuring sustained revenue growth.

From Serial Entrepreneur to Scaling Success

Besnik Vrellaku’s journey to success has been marked by numerous ventures, all with the common goal of helping businesses scale. Besnik’s extensive experience in navigating the challenges of business growth has equipped him with the insights needed to drive substantial results by understanding the nuances of scaling a business, identifying the most impactful strategies, and executing them flawlessly.

At the core of Besnik’s approach is a “culture-first” leadership style. By fostering a positive, collaborative environment, he has created a company culture that prioritises both employee well-being and customer satisfaction. This focus on culture has not only led to a more engaged team but also to a more loyal customer base.

Key Takeaway: A strong company culture isn’t just about making employees happy – it’s about creating a foundation for sustainable growth. When employees feel valued and aligned with the company’s mission, they are more likely to deliver exceptional service, leading to higher customer satisfaction and ultimately driving business success.

Besnik Vrellaku